There’s an adage that you never get a second chance to make a first impression. And there’s no better way to make that first impression than by introducing yourself with a story. Stories have many uses –as a qualitative researcher, I use them to build engagement and connection. When it comes to introducing yourself, stories are indispensable.

I once had a participant in a focus group of parents introduce herself by saying “my father says that, when I was a little girl, I was already a mother.” Talk about a first impression. In just 15 words she told us something that went to the core of how she saw herself.

Stories are how we talk about important things: the things we love and hate, our hopes and fears, things that are central to our self-image. So, when you introduce yourself with a story, you’re sharing something significant, creating a deeper connection than if you just provide facts. By sharing this information as a story, rather than in a more matter-of-fact way, you’re tapping into the strengths of stories:

They’re human. Telling stories may be the most human thing people do. And we’re the only animal that does this.

They’re engaging. Stories are more interesting and evocative than a recitation of information. It’s easy to arouse emotions in others with stories, and almost impossible without. There’s a reason so much of the entertainment we consume is built around stories.

They’re memorable. Because stories connect with people on an emotional level, they are more likely to recall what you’ve said.

They’re articulate. Stories can often say complicated things far more eloquently and efficiently than a more matter-of-fact description. If that mother described above hadn’t told that story, think of how much longer and less powerful her introduction would have been.

They create trust. When we share stories, they make us approachable, even vulnerable – important factors for engendering trust.

One great thing about introducing yourself with a story is that modeling this behavior encourages others to tell stories as well. There’s no better way to get to know somebody than by swapping stories.

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So, if you’re trying to make someone you’ve just met understand and remember what you’re about tell them a story.

This could be helpful in a job interview or when meeting a potential client. For instance, if you want to get across your ability to empathize with others, rather than saying “I’m the most empathetic person on the planet!” – introduce yourself with a story about a time you showed empathy.

When I want research participants to understand that I’m open to anything they might say, I’ll tell them they shouldn’t worry about hurting my feelings, and furthermore, I’m from New Jersey so they couldn’t hurt my feelings if they tried.

Introductory stories are great in healthcare settings – anything that can make a medical professional connect with you on a personal level will create a bond and improve your quality of care—don’t leave it to them to connect with you, create the connection yourself.

It’s important to remember that stories don’t need to be long. In fact, the shorter the better. I’m a great believer in the power of what I call ‘micro-stories’ which I define as having fewer than 50 words. Micro-stories generally include something personal – something about your past, your family, your faults, your anxieties and so forth. They don’t need to contain such traditional story elements as a hero, a villain, or a beginning/middle/end structure. Here are a few micro-stories I tell regularly:

My grandmother used to tell me that the road to hell is paved with good intentions.

My mother says I was the worst sleeper of any child she ever knew.

We have two kids who are grown and out of the house and more-or-less independent. Let’s just say that they’re as independent as we dare to hope.

I play the piano. I took it up again during the pandemic after having stopped for a number of years, so I guess you could call that a covid benefit.

I teach martial arts, and am the classic example of the saying that “those who can’t do, teach.”

We’re recording this focus group because I’m the world’s worst note-taker.

The holidays are almost upon us. With all the socializing that goes on this time of year, we’re all likely to be meeting new people. So, consider this an opportunity to try out some introductory stories. Then, having modeled that behavior, encourage others to do the same.

Not long ago, I was conducting qualitative research showing advertising storyboards.  During the first few groups I listened passively while the participants explained their reactions. I didn’t know what to expect, so I wanted to be open to whatever was said. In contrast, for the last couple of groups, because by then I had a good idea of what responses were likely, I listened in a much more anticipatory manner. I had a number of probe and follow up questions at the ready, and kept them in mind as I was listening.

My martial arts teacher for the past 30 years, Grandmaster Alan Simms, says there are two kinds of waiting: active and passive waiting. In martial arts, active waiting is when you’re looking for a specific opening and poised to exploit it immediately. Passive waiting is more defensive. You pay close attention to your opponent, but with no specific plan of response in mind. Rather, you are relaxed, observant, open to all possibilities and prepared to react to whatever your opponent does.

Both are valid approaches in martial arts, and also in conversation—it just depends on the purpose of the conversation you’re having.

I find that, as a qualitative researcher, I usually lean more towards the passive end of the spectrum, meaning that I’m highly engaged in listening, and open to whatever participants say. However, there’s a role for being more active, such as in the advertising research described above.

This principle also applies to everyday life. When having conversations with friends and colleagues, I really try to be as fully engaged in listening as I can. Sometimes this is hard, particularly when I disagree with somebody. But I do my best, as fully engaged listening is essential to respectful and productive dialogue. However, when I’m on the phone with customer support, and I know exactly what problem I’m trying to solve, I generally wait more actively.

It’s important to remember that this isn’t a binary thing, it’s a continuum. People are rarely completely actively or passively waiting. Rather, they’re somewhere between the two. The art lies in knowing where on that spectrum to be.

Meaningful conversation is complicated and challenging. It demands a series of skills, including  knowing when to listen, knowing when and how to wait, and knowing when to talk. There’s an art to it. As with all art, you combine instinct, practice, and time-developed skills to master it.

I was sixteen, taking a driving lesson and trying to turn left onto a busy street.

After waiting for what seemed like an eternity for a break in the traffic, I expressed my frustration to my driving teacher, Mr. Silbernagel. He replied, “if you can’t make the left, then just turn right. We’ll find another way to get where we’re going.”

A wise, patient and fearless man, Mr. Silbernagel. I’ve remembered this wisdom ever since, and have applied it to many situations.

For instance, I’ve learned that when conducting qualitative research, it’s important not to get hung up on a specific question or exercise. Sometimes the most beautifully crafted query or creative technique falls flat. At which point, I focus on the information I’m seeking and figure out another way to get it.

I’ve also learned that it’s counterproductive to push too hard to get research participants to talk about sensitive topics. Recently, I was interviewing patients suffering from a particularly debilitating mental health condition. I’d planned to broach the topic of their disorder early in the interview. However, I learned that unless I allowed the participants to bring up their condition first, the interview was not going to go well. We ended up having more small talk at the beginning of the interviews than I would have preferred, but allowing the participants to bring up their condition on their own timing got us where we needed to go.

This wisdom has helped me as a parent as well. Not getting too focused on one specific means of achieving a goal – focusing instead on the goal itself and being flexible regarding the method – is often essential to success. My wife and I both eventually figured out that, if our kids wanted to do some of their homework after dinner rather than right after school, it didn’t matter, as long as it got done.

So, next time you’re having trouble metaphorically turning left, take a leap into the unknown and metaphorically turn right instead – focus on the goal, and be flexible about the means. You’ll find another way to get where you need to go, and it might even work out better than the way you’d planned.

It’s a lot easier than being right.

My wife is a SAT/ACT tutor. One principle she teaches is that, on multiple choice tests, a key to success is eliminating the answers you know to be wrong. Then, if you don’t know the correct answer, guess – don’t leave an answer blank. This is a valuable approach that can be applied to many situations.

It certainly applies to qualitative research. I’ve found that a good way to use qualitative when evaluating multiple alternatives (such as new product ideas or advertising executions) is to eliminate the weakest ones. In other words, focus on not being wrong, rather than on being right. I once wrote a newsletter on this very topic.

We often delay decisions because we’re seeking the correct answer. But, thinking there’s one right answer is unwise and reductionist. Most situations have multiple right answers and lots of wrong ones. Even if there is one correct answer, you may never have sufficient information to identify it. The key to success over time is identifying the wrong alternatives, avoiding them, deciding quickly among the possible right ones, and moving on.

Not being wrong and being right are very different skills.

Being right is all about precision. It’s hitting your target dead center. By definition, there’s no room for error, so this is an exacting and demanding challenge.

Not being wrong is more about accuracy. If a specific answer is in the range of where the right answer is known to be, and out of the range of what we know is incorrect, it’s accurate – you’re definitely not wrong. Clearly, this is a less arduous task.

It’s important to remember that eliminating wrong alternatives is ultimately a risk-reduction strategy. Once you reduce the risk in a situation to an acceptable level, go ahead—make a decision. Failure is still possible, and you’re still taking a risk, but you’ve increased the chance of success and reduced the likelihood of catastrophe. That said, it’s also important to remember that there’s a difference between minimizing risk and never taking a risk. If you never take chances, and never fail, you’ll never do anything unprecedented.

A key question is: how much precision does a given situation really require? Is accuracy enough? A lot of the time, not being wrong is sufficient to get you to success. However, any neurosurgeons or air traffic controllers reading this should ignore those last three sentences. They definitely don’t apply to you.

A final thought. Sometimes, the only way to figure out what’s truly right, is first to be wrong. Failure is often our greatest teacher. And anyway, if you’ve never been wrong, you’re probably not trying hard enough.

I was chatting with a building contractor I know. Harry had just bought a new table saw, and was very excited.

“No way you can be without a table saw in this business,” he told me.  “It cuts a ton of wood accurately and super quick. But, if you’re not careful, it’ll take your arm off.” This is important wisdom with broad applications. There are a lot of powerful tools we can’t do without that can do damage beyond the value they provide if not treated with respect.

That’s certainly true in my profession, qualitative research. Qualitative is a foundational tool for marketers and researchers. But, when designed, executed, or analyzed poorly, it can lead to bad decisions with disastrous consequences— I’m looking at you, Crystal Pepsi!

Here are a few more essential power tools that must be used with care:

The Profit Motive. The desire for economic gain is a powerful force. Market mechanisms shape our world, and are largely responsible for our high standard of living. Don’t get me wrong, I’m definitely a capitalist. But it’s easy to see the consequences of capitalism gone off the rails. Look no further than the history of the tobacco industry as an example. You could make this same argument about socialism – it’s a useful economic tool that, if misused, can really mess things up.

Intuition. It’s amazing and can advance thinking and analysis with tremendous speed. But intuition must also be viewed with skepticism, lest it lead you badly astray. I devoted a newsletter to this topic recently.

The Criminal Justice System. A functioning police and legal system is essential to a safe and free society. However, it can’t do everything. For instance, for over 100 years we have tried to use it to solve the problem of substance abuse, despite the obvious fact that this is a public health problem. So, all we’ve done is create crime and suffering. Furthermore, if a society doesn’t provide its criminal justice system with sufficient resources, it will do its job poorly, often making things worse.

Prescription Drugs. Modern pharmaceuticals are wonders of technology, enabling us to cure previously incurable diseases. The amount of suffering and death they have prevented can’t be overstated. However, it’s also possible for doctors to become overly reliant on the prescription pad. Many afflictions are better addressed through lifestyle interventions.

Ultimately, one key to success in the world is being able to use tools that are both indispensable and immensely powerful with respect and skill. Remember – the factors that make these tools so powerful are often what also make them potentially dangerous. I’d love your thoughts on other powerful tools that we can’t avoid but must use with caution.